Assistant Project Manager

Job Purpose

The Assistant Project Manager plays a crucial role in supporting the Project Manager in overseeing the planning, coordination, and daily execution of construction projects. This position serves as a key liaison between the project team, subcontractors, and consultants, ensuring that project documentation, schedules, and workflows remain on track.

Key Responsibilities

• Project Coordination: Assist the Project Manager in organizing and tracking project progress, ensuring milestones are met.
• RFI and Submittal Management: Oversee the Request for Information (RFI) process and manage submittals, ensuring accuracy and compliance with project requirements.
• Bidding & Procurement: Support in drafting scopes of work, reviewing bid proposals, and coordinating subcontractor agreements.
• Change Order Review: Assist in evaluating change order requests and verifying cost impacts.
• Document Control: Maintain and update project documentation, including contracts, meeting minutes, schedules, and reports.
• Project Close-Out: Assist in finalizing all project documentation, warranty tracking, and turnover packages.

Qualifications

• Technical Proficiency: Ability to read and interpret construction drawings across all disciplines.
• Contract Knowledge: Strong understanding of contract documents, specifications, and compliance requirements.
• Experience: Previous experience in multi-family construction is preferred.
• Communication Skills: Excellent oral and written communication skills, with the ability to coordinate with multiple stakeholders.
• Organizational Skills: Strong administrative and time-management abilities to handle multiple priorities.
• Software Experience: Familiarity with BlueBeam, ProCore, and Textura is preferred.
• Prioritization: Ability to prioritize tasks and meet deadlines with a sense of urgency.
• Certification: OSHA 10 certification is a plus.

Benefits

• 401(k) with matching
• Dental, Health, and Vision Insurance
• Flexible Spending Account (FSA)
• Health Savings Account (HSA)
• Employee Discounts
• Paid Time Off (PTO)

Schedule

• 8-hour shift, Monday to Friday

Experience

• 2 years of experience with ProCore (preferred)
• 3 years of experience in multi-family apartment construction (required)

Work Location

• On-site (Santa Clara, CA)